Workflow Usage Limits and How They Work

To ensure fair usage and maintain stable performance, TexAu enforces workflow limits that help prevent system overload. Understanding these limits can help you design more reliable workflows and avoid unexpected errors.

Types of Workflow Limits

TexAu applies limits at different levels depending on your subscription plan and the workflow design.

1. Rate Limits

Each account has a daily and hourly use rate limit for tasks or executions. Limits vary by plan, and exceeding them can pause your automations.

2. Step Execution Limits

TexAu workflows have a limit on how many steps or actions they can execute during a single run. This includes both the total number of steps and how many records each step processes, especially when steps return paginated or bulk data.

If your workflow contains multiple steps (for example, 5 steps), the entire run is subject to the lowest rate limit among those.

3. Time Limits

TexAu enforces time limits on both individual steps and the overall workflow run. For example:

• Certain steps, like those involving heavy processing or external calls, may have shorter execution limits.
• The entire workflow must finish within a fixed time limit, typically 15 minutes.

If your automation runs longer than these limits, it may be automatically stopped, and you'll see a “Timeout” or similar error. This is not a bug, but a safeguard to ensure stable performance.

4. Data Volume Limits

Some triggers and actions may fail if too much data is sent at once or if the system is busy processing multiple tasks. For example:

• You might see a "Too Many Requests" error when the server is overloaded. Try again after a few minutes.
• Workflows may pause or error out if a webhook or file contains unusually large or complex data.

To avoid issues:

• Break up very large inputs into smaller batches.
• Add delays between steps to reduce system load.

These limits help keep workflows stable and responsive.

5. Concurrent Limits

Depending on your plan, you may have a limit on how many workflows can run in parallel. This concurrent limit varies by your plan:

• Trial and Starter - Up to 10 workflows can run at the same time
• LTD (Lifetime Deal) - 2 workflows per code, up to a maximum of 15 codes
• Teams - Up to 30 concurrent workflows
• Agency - Up to 50 concurrent workflows

If the concurrent limit for your workspace is exceeded, new workflows will queue or may fail to start until slots are free.

Note: Concurrent limits are applied per workspace, not per user.

What Happens When Limits Are Reached

• When the concurrent limit is reached, any new triggered runs are delayed because they are added to a queue.
• If the limit was already reached earlier, and now two automations are running simultaneously, they will both count toward the concurrent job limit.

How to Stay Within Limits

• Use filters and pagination to reduce volume.
• Split complex workflows into smaller ones.
• Monitor execution time and data usage via Run History and Logs.
• Upgrade your plan if needed for higher limits.

By being aware of workflow limits, you can build more efficient automations and avoid interruptions.